Microsoft Outlook

Microsoft Outlook
Microsoft Office Outlook (2013–present).svg
An email inbox in Outlook 2019, running on Windows 10
An email inbox in Outlook 2019, running on Windows 10
Developer(s)Microsoft Corporation
Stable release
1809 (Build 10827.20181) / October 16, 2018; 50 days ago (2018-10-16)[1]
Operating systemMicrosoft Windows
TypePersonal information manager
Licensewww.microsoft.com/outlook
Microsoft Outlook for Mac
Outlook for Mac 2016
Outlook for Mac 2016
Developer(s)Microsoft Corporation
Stable release
2016 (15.31.0) / February 12, 2017; 21 months ago (2017-02-12)[2]
Operating systemmacOS
TypePersonal information manager
LicenseProprietary www.microsoft.com/mac/outlook

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.

It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules. Microsoft has also released mobile applications for most mobile platforms, including iOS and Android. Developers can also create their own custom software that works with Outlook and Office components using Microsoft Visual Studio.[3] In addition, Windows Phone devices can synchronize almost all Outlook data to Outlook Mobile.

Versions

Microsoft Outlook has replaced Microsoft's previous scheduling and mail programs, Schedule+ and Exchange Client.

Versions of Microsoft Outlook include:

Name Version Number[4] Release Date[5] Notes
Outlook for MS-DOS - 1992 [6] Bundled with Exchange Server 5.5
Outlook for Windows 3.1x[7] - 1992 [6] Bundled with Exchange Server 5.5
Outlook for Macintosh - - Bundled with Exchange Server 5.5
Outlook 97 8.0 January 16, 1997 Included in Office 97 and bundled with Exchange Server 5.5
Outlook 98 8.5 June 21, 1998 Freely distributed with books and magazines for coping with then newest Internet standard such as HTML mail.[8] Outlook 98 setup was based on Active Setup which also installed Internet Explorer 4.[9]
Outlook 2000 9.0 June 27, 1999 Included in Office 2000 and bundled with Exchange 2000 Server.
Outlook 2002 10 May 31, 2001 Included in Office XP
Office Outlook 2003 11 November 20, 2003 Included in Office 2003 (incl. Standard Edition for Students and Teachers) and bundled with Exchange Server 2003
Office Outlook 2007 12 January 27, 2007 Included in Office 2007, except Office Home and Student edition
Outlook 2010 14 July 15, 2010 Included in Office 2010 Home and Business, Standard, Professional and Professional Plus
Outlook 2011 for Mac 14 October 26, 2010 Included in Office for Mac 2011 Home and Business
Outlook 2013 15 January 29, 2013 Included in Office 2013, except Home & Student edition
Outlook for Mac 15.3 October 31, 2014 Included in Office 365, except some[which?] commercial editions
Outlook for Phones & Tablets 1.3 2015 Included in Office 365, except some[which?] commercial editions

Includes IOS (Apple O/S) and Android (Google O/S) Support

Outlook 2016 16 September 22, 2015 Included in Office 365

Outlook 98 and Outlook 2000 offer two configurations:

  • Internet Mail Only or IMO mode: A lighter application mode with specific emphasis on POP3 accounts and IMAP accounts and including a lightweight Fax application.
  • Corporate Workgroup or CW mode: A full MAPI client with specific emphasis on Microsoft Exchange accounts.

Microsoft Windows

Outlook 2002

Outlook 2002 introduced the following new features:[10]

  • AutoComplete for email addresses
  • Colored categories for calendar items
  • Group schedules
  • Hyperlink support in email subject lines
  • Native support for Outlook.com (formerly Hotmail)
  • Improved search functionality including the ability to stop a search and resume it later
  • Lunar calendar support
  • MSN Messenger integration
  • Performance improvements[11]
  • Preview pane improvements including the ability to open hyperlinks; respond to meeting requests; and display email properties without opening a message
  • Reminder window that consolidates all reminders for appointments and tasks in a single view
  • Retention policies for documents and email
  • Security improvements including the automatic blocking of potentially unsafe attachments and of programmatic access to information in Outlook
  • Smart tags when Word is configured as the default email editor

Outlook 2003

Outlook 2003 introduced the following new features:[15]

Outlook 2007

The main Outlook 2007 interface with its menus and toolbars.
Outlook 2007 with options for text message composition. The left-hand side depicts a preview of how the message will appear on the recipient's phone.

Features that debuted in Outlook 2007 include:[19]

  • Attachment preview, with which the contents of attachments can be previewed before opening
  • Auto Account Setup, which allows users to enter a username and password for an email account without entering a server name, port number, or other information
  • Calendar sharing improvements including the ability to export a calendar as an HTML file—for viewing by users without Outlook—and the ability to publish calendars to an external service (e.g., Office Web Apps) with an online provider (e.g., Microsoft account)
  • Colored categories with support for user roaming, which replace colored (quick) flags introduced in Outlook 2003[21]
  • Improved email spam filtering and anti-phishing features
    • Postmark intends to reduce spam by making it difficult and time consuming to send it
  • Information rights management improvements with Windows Rights Management Services and managed policy compliance integration with Exchange Server 2007
  • Japanese Yomi name support for contacts
  • Multiple calendars can be overlaid with one another to assess details such as potential scheduling conflicts
  • Ribbon (Office Fluent) interface
  • Outlook Mobile Service support, which allowed multimedia and SMS text messages to be sent directly to mobile phones[22]
  • Instant search through Windows Search, an index-based desktop search platform
    • Instant search functionality is also available in Outlook 2002 and Outlook 2003 if these versions are installed alongside Windows Search[23]
  • Integrated RSS aggregation
  • Support for Windows SideShow with the introduction of a calendar gadget[24]
  • To-Do Bar that consolidates calendar information, flagged email, and tasks from OneNote 2007, Outlook 2007, Project 2007, and Windows SharePoint Services 3.0 websites within a central location.
  • The ability to export items as PDF or XPS files
  • Unified messaging support with Exchange Server 2007 with features such as missed call notifications, and voicemail with voicemail preview with Windows Media Player[24]
  • Word 2007 replaces Internet Explorer as the default viewer for HTML email[21]

Outlook 2010

Features that debuted in Outlook 2010 include:[25]

  • Additional command-line switches
  • An improved conversation view that groups messages based on different criteria regardless of originating folders
  • IMAP messages are sent to the Deleted Items folder, eliminating the need to mark messages for future deletion
  • Notification when email is about to be sent without a subject
  • Quick Steps, individual collections of commands that allow users to perform multiple actions simultaneously
  • Ribbon interface in all views
  • Search Tools contextual tab on the ribbon that appears when performing searches and that includes basic or advanced criteria filters
  • Social Connector to connect to various social networks and aggregate appointments, contacts, communication history, and file attachments
  • Spell check in additional areas of the user interface
  • Support for multiple Exchange accounts in a single Outlook profile
  • The ability to schedule a meeting with a contact by replying to an email message
  • To-Do Bar enhancements including visual indicators for conflicts and unanswered meeting requests
  • Voice mail transcripts for Unified Messaging communications
  • Zooming user interface for calendar and mail views

Outlook 2013

Features that debuted in Outlook 2013, which was released on January 29, 2013, include:

  • Attachment reminder
  • Exchange ActiveSync(EAS)
  • Add-in resiliency
  • Cached Exchange mode improvements
  • IMAP improvements
  • Outlook data file(.ost) compression
  • People hub
  • Startup performance improvements

Outlook 2016

Features that debuted in Outlook 2016, include:[26]

  • Attachment link to cloud resource
  • Groups redesign
  • Search cloud
  • Clutter Folder
  • Email Address Internationalization
  • Scalable Vector Graphics

Macintosh

Microsoft also released several versions of Outlook for classic Mac OS, though it was only for use with Exchange servers. It was not provided as a component of Microsoft Office for Mac, but instead made available to users from administrators or by download. The final version was Outlook for Mac 2001, which was fairly similar to Outlook 2000 and 2002 apart from being exclusively for Exchange users.

Microsoft Entourage was introduced as an Outlook-like application for Mac OS in Office 2001, but it lacked Exchange connectivity. Partial support for Exchange server became available natively in Mac OS X with Entourage 2004 Service Pack 2. Entourage is not directly equivalent to Outlook in terms of design or operation; rather, it is a distinct application which has several overlapping features including Exchange client capabilities. Somewhat improved Exchange support was added in Entourage 2008 Web Services Edition.

Microsoft Outlook for Mac 2011

Entourage was replaced by Outlook for Mac 2011, which features greater compatibility and parity with Outlook for Windows than Entourage offered. It is the first native version of Outlook for macOS.

Outlook 2011 initially supported Mac OS X's Sync Services only for contacts, not events, tasks or notes. It also does not have a Project Manager equivalent to that in Entourage.[27] With Service Pack 1 (v 14.1.0), published on April 12, 2011, Outlook can now sync calendar, notes and tasks with Exchange 2007 and Exchange 2010.

On October 31, 2014, Microsoft released Outlook for Mac (v15.3 build 141024) with Office 365 (a software as a service licensing program that makes Office programs available as soon as they are developed). Outlook for Mac 15.3 improves upon its predecessors with:[28]

  • Better performance and reliability as a result of a new threading model and database improvements.
  • A new modern user interface with improved scrolling and agility when switching between Ribbon tabs.
  • Online archive support for searching Exchange (online or on-premises) archived mail.
  • Master Category List support and enhancements delivering access to category lists (name and color) and sync between Mac, Microsoft Windows and OWA clients.
  • Office 365 push email support for real-time email delivery.
  • Faster first-run and email download experience with improved Exchange Web Services syncing.[28]

iOS and Android

Outlook for phones and tablets

In January 2015, Microsoft released Outlook for phones and for tablets (v1.3 build) with Office 365.[29] This was the first Outlook for these platforms with email, calendar, and contacts.

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